Mail Archive features: fetch, store, find
Everything Mail Archive does, on one page. No marketing fog: if a feature is Pro or Business only, it says so.
Enter the account, the app finds the rest
Email address, display name, password. “Auto-detect” works out server and port, “Test connection” checks it before anything is saved.
- Gmail, Outlook.com, Microsoft 365, your own servers
- IMAP or POP3, SSL/TLS preset
- Pick folders individually after connecting
One search box for every account
Search runs on a local full-text index. Results show date and an attachment marker and are sorted by relevance.
- Sender, recipient, subject, body, attachment names
- All accounts at once or one at a time
- Works without an internet connection
The archive reads like a mailbox
Choose account and folder, scan the list, open a message. Except that nothing disappears here when something happens at your provider.
- Account and folder view as you know it
- Date, sender, subject at a glance
- Open attachments straight from the message
Every feature, honestly labelled
Gmail, Outlook, Microsoft 365, IMAP, POP3
Any account that speaks IMAP or POP3. Server settings are detected automatically; SSL/TLS is the default.
Free: 1 account · Pro: 6 · Business: unlimitedStorage location: your disk
The archive lives on your computer or a drive you choose. No upload, no sharing, no account with us.
Full-text search across everything
Sender, recipient, subject, body and attachment names, across all accounts at once. Sorted by relevance.
Attachments as files
Invoices, contracts and images can be stored separately and opened directly.
Folders and start date
Just the inbox or every folder, from today or from 2015. The folder list can be refreshed from the server at any time.
Optionally mark archived mail as deleted
If you want, the app marks archived messages as deleted on the server to free up space. Off by default.
Export
Export archived emails to hand them over or store them elsewhere. Business exports in batches.
Pro: export · Business: batch exportCleanup after retention period
Automatically remove emails from the archive once their retention period has ended. For businesses that have to implement deletion policies.
BusinessNative on Mac and Windows
Not a web app, not a browser tab. An installed application with the same features on both systems.
Common questions
Technical questions about accounts, storage and licensing.
Do I need an account with you?
No. There is no login and no registration. The app connects directly to your email provider. Only the Windows license key is checked once against our server when you activate it.
Where are my archived emails stored?
In an archive on your computer or on a drive you choose during setup. You can include the folder in your normal backup.
Which email accounts can I archive?
Any account reachable via IMAP or POP3: Gmail, Outlook.com, Microsoft 365, your own mail servers and more. The app usually detects the server settings automatically.
Do the emails stay with my provider?
Yes. Mail Archive only reads. If you explicitly switch it on, the app can mark archived messages as deleted on the server. By default it doesn't.
What happens to attachments?
Attachments can be stored as separate files in the archive folder and opened directly from the app. Search finds them by file name.
Is there a trial?
The free version is the trial: one account, 20 emails, no time limit. If the connection and folders work for you, upgrade to Pro or Business.
Is this a subscription?
No. Pro is a one-time €14.99, Business a one-time €129.99. No monthly fees.
Can I move the archive to a new computer?
Yes. The storage location is yours to choose, for example an external drive. A Windows license key can be activated up to 3 times.
Does Mail Archive help with retention obligations?
It makes sure business emails are complete and searchable on your side, not only at your provider. Which retention periods apply to you is explained in our guide How long do you need to keep emails?
Try it with your own mailbox
Free, no account with us, no time limit. One account and 20 emails are enough to see whether it fits.