Email archiving guides: retention, GDPR, Gmail, Outlook
Retention periods, GDPR, Gmail, Outlook: background and how-tos from the developer of Mail Archive.
- 4 min read→
Email Archiving on Mac: Simple, Local, No Subscription
Why does Mail Archive exist, and what can the app do?
The developer explains why he built Mail Archive: invoices, quotes and contracts disappear into overfull mailboxes while retention duties still apply. The guide shows how the app archives locally and what Free, Pro and Business cost, with a setup video.
- 3 min read→
How Long Do You Need to Keep Emails?
How long do you need to keep emails?
When emails count as business records, which periods apply to business letters and to invoices and accounting vouchers, when the period starts and why a printout is usually not enough.
- 4 min read→
Email Archiving and GDPR: What Companies Need to Know
What does the GDPR require for email archiving?
The GDPR does not prescribe how to archive, but how personal data must be protected. The guide explains which emails companies keep, what matters for access protection and backups, and what local storage contributes.
- 4 min read→
Archive Outlook Emails: How to Permanently Secure Important Messages
How do I archive Outlook emails permanently?
Which Outlook accounts can be archived, what a local copy brings and when archiving pays off. With a walkthrough of how an account is set up in Mail Archive.
- 3 min read→
Save Gmail Emails Locally: How to Keep Control of Your Data
How do I save Gmail emails locally?
Google Takeout, a mail client or an archiving app: the guide compares the ways with pros and cons and shows how the setup in Mail Archive works.
- 3 min read→
Email Archiving for Mac and Windows: Store Emails Permanently
Why archive locally when the emails are already in the cloud?
What happens when you switch provider, an account is locked or messages are deleted by mistake, why local archiving complements cloud mailboxes and who it suits: individuals, associations and businesses.
Try it with your own mailbox
Free, no account with us, no time limit. One account and 20 emails are enough to see whether it fits.